Practice Management Software for Counsellors

Over 5 million therapy notes and assessments stored securely

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30-day trial · no credit card required

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Quotation marks I have been looking at several systems to integrate client notes, credit control and organise the diary better. Nothing comes close to WriteUpp in terms of features, ease of use, customer support and monthly subscription.
No more word documents or excel spreadsheets, or the worry if my notes are secure. Everything is now driven by one very helpful dashboard. Don’t waste time looking elsewhere for similar products

Duncan Ellison, Active Listening Therapies
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WriteUpp has helped over 13,000 clinicians handle over 4 million appointments.

We've securely recorded over 2 million clinical notes and raised invoices totalling more than £70 million.

Manage your appointments easily

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View your booking details, your client's appointment history, and their upcoming appointments from any device.

  • Multiple-clinician diary
  • Multiple locations supported including video consultations
  • Synchronise with external calendars (Google, Apple, etc.)
  • Appointment statuses in colour
  • Email & SMS confirmations and reminders
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Client records that are GDPR compliant

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Store client notes, files, and contact information in a completely secure system:

  • GDPR compliant
  • ISO27001 certified
  • Trusted supplier of NHS therapy services for over ten years
  • 2FA provides an added layer of security
Laptop and smart phone accessing WriteUpp

Maintain clinical supervision and CPD records

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Stay on top of supervision and CPD sessions, and manage your learning and growth.

Export your data and make reports.

Record details about each CPD session using designated online assessment forms.

Set up payments for clinical supervisors.

Documents and templates

Automated appointment paperwork

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Access a library of pre-built counselling-specific assessment forms.

Your clients will receive forms via email to complete online, which will be saved directly in their records before they attend the clinic:

  • New client medical history
  • GAD-7
  • CORE-10

You can even make your own clinic-specific templates!

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The convenience of video consultations

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In-built technology that makes video appointments easy for you and your clients:

  • Book sessions directly from the diary
  • No need to exchange Skype/Zoom details
  • Enhance consultations with screen share
  • No data shared with third-parties
  • Clients can pre-pay & book online 24/7
Laptop and smart phone using video consultation

Prevent no-shows with appointment reminders

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Reduce downtime and lost income from no-shows.

Your counselling clinic management system can send automatic SMS & email reminders to your clients, so they never miss an appointment.

SMS credits can be purchased in bundles, for as low as 5p per credit and emails are free.

It is easy to set up and customisable!

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Online booking for your clients

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Make life easier by allowing clients to book appointments 24 hours a day.

With your own branded booking engine, you'll eliminate the need for emails and phone calls.

  • Your own branded booking engine
  • Showcase your team, treatments, and promotions
  • Total control of when clients can book into your diary
  • Secured via SMS verification
  • Safer way for counselling clients to book
A list of available treatments in Online Booking

Invoicing streamlined

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Send clients branded invoices based on clinical activity and expenses.

  • Using Square for automatic payments
  • Online booking with pre-payment to reduce no-shows
  • All major insurers can be invoiced through the integration with Healthcode
Square branded invoice

Our pricing

Simple user based pricing with discounts for additional users.

How many users do you need? Information tooltip

£14.95/per user

Online booking £4.95 per month/per practice

£14.95/per month

*ex. VAT where applicable

Who is a "user"?
Any member of your team that requires access to WriteUpp is a user.
Are there any other extra costs?
You can choose to use the online booking feature for £4.95/month. SMS credits can be purchased in bundles, for as low as 5p/credit. Video consultation minutes can be purchased in bundles for as low as 1p/min. Emails are free.
1000 FREE Video minutes
To kickstart your video consultations we'll credit your account with 1000 FREE video minutes.