Private practice software to streamline your practice and save you time

Private practice management software helps you to put everything involved with running a private practice into one secure and automated place.

Basically, it's there to save you time and worry!

While a small practice might be able to get by using paper-based and manual systems, many practice owners find that they work in a much more efficient and professional way once they move to an online practice management software.

Private practice software helps you to schedule appointments, organise paperwork, and create treatment plans for clients.

A really basic private practice software typically includes:

• Appointment diary
• Client database
• Clinical notes
• Patient correspondence
• Financial reporting

What you really want to look for though, are some of the more cutting edge companies who will also offer:

• Online forms and assessments
• Online consent portal
• Cashless payment functionality (including in person)
• Online booking
• Video Consultation feature
• Automatic email and SMS communications (especially reminders)
• Client waiting list
• Task lists

You'll also be able to run your practice from anywhere (with internet!)

Your information is stored in the cloud, so assuming you have a desktop, laptop, tablet, or smartphone; you can run your clinic with confidence and ease.

Cloud-based software is extremely secure and it is now the preferred software model of pretty much all major software vendors, including Microsoft 365.

When you spend less time on admin, it means you can spend more time in client sessions or building engagement and motivation.

From diagnosis and treatment suggestions to insurance claims management and more, private practice software will give you even more time to spend with your patients.

This is different for every practice, and there is no right or wrong answer here.

You might think that private practice software is something you might not really need or want to spend money on.

But think again:

Statistics from a recent study conducted by SoftwareAdvice.com point to a growing need for this software.

According to their research, the most common needs that practices had when starting with or switching to a new practice management system were:

• Better organisation
• Integrated and automated assessments and forms
• Reduction in time spent on admin
• Integrated scheduling
• Integrated billing

If these functions are important in your clinic, chances are you'll benefit massively from a proper practice management solution.

The best thing to do before choosing which practice management software to use is to take advantage of a free trial like ours!

Just log in, set up a dummy client or two, and work through a typical patient workflow to see how it feels.

Whilst on your free trial make sure you can tick off most, if not all, of these key factors:

• It boosts efficiency and saves you time
• It automates tasks and streamlines your workflow
• It enhances your clients' experience
• It has a stable and reliable invoicing platform
• It is a scalable solution, so you can continue to use it as your clinic grows

There are a myriad of benefits for both you and your practice when you use a private practice software solution:

You will spend less time on admin… I mean a lot less!

You'll spend much less time looking for information, preparing notes, writing client emails and text messages, and so much more.

You can send out forms to be completed online in advance of the appointment, and some of the more advanced practice management systems will automatically import the client's data from this form straight into their contact record.

Your clients can even book appointments themselves using online booking functionality, which cuts out telephone calls and emails.

Their information is then automatically added to their client record, and your diary is automatically updated with the details of the appointment.

You can reduce your no shows to almost nothing.

Using automated appointment reminders is really effective, and as the system sends them out for you, you'll never forget.

You can also make your medical billing easier by setting up integrations with payment systems like Square, meaning your clients can pay for their appointment before it is even confirmed in your diary.

You'll have the time and the tools to grow your practice.

Because your private practice software program streamlines your admin for you, it creates more time for you to spend on patient care - if you want to!

It frees up hours which you can use to invest in activities to grow your practice like marketing so that you can take on new clients and generate more income.

You can also run reports which will help you understand what's happening in your practice so that you can start making improvements in areas you didn't even know you needed to.

You can simplify your compliance with key regulations like GDPR

Yep, this is the big one:

GDPR can be a major source of anxiety for many practitioners.

Luckily, most major practice management systems have ways to simplify the process.

They make it easier to capture privacy consent (Article 13 of GDPR) and fulfilling access requests (Article 15 of GDPR).

You can improve your client's experience and interactions with your practice

When it's easy to communicate with clients, you'll do more of it!

And your clients and partners will love the professionalism and care that this shows.

If you have any questions, or just want to chat to us about what private practice software could do for you and your practice, just grab us for a live chat.

The button is just there in the bottom right corner of your screen.